Data Privacy & Cookie Policy

What data do we collect?

  • your name;
  • your contact information, that is your address, email address and telephone number(s); and
  • where applicable whether you are able to host exchange guests and key interests, including language(s) spoken.


How we collect information about you:

  • From telephone or email enquiries we may receive when you contact us and from the membership form you fill in when you join or update, amend or renew from time to time.


How we hold information about you:

  • The information is held in an electronic record by the chair, secretary and membership secretary


What we do with the information we gather?

We use your information to:

  • produce and deliver notifications about membership renewal, the AGM and any other notifications deemed necessary;
  • keep you informed about important developments that affect the twinning association;
  • send you announcements, plans, trip details etc. including in connection with our exchange visits.
  • The Buckingham Twinning Association does not collect personal information through our website (
  • The Buckingham Twinning Association does not collect personal information through our Facebook page or Instagram account. We do our best to keep the information on our website and Facebook page as accurate as possible but have no control over the adverts and posts which are placed there by Facebook and Instagram themselves or Facebook and Instagram users. From time to time, photographs are taken at our events. If you do not wish us to use a photograph that has you in it then please let us know.


Legal basis for processing

Our processing of your personal information is necessary:

  • for the issuing of information to you as and when necessary;
  • for the purposes of legitimate interests pursued by us; and
  • where applicable, to comply with any legal obligation to which we are subject.


Sharing your information

  • We will give a copy of your name, address, email address and telephone number to committee members who may need to contact you in connection with organising exchange activities or fund-raising events from time to time.
  • We will not sell, distribute or lease your personal information to third parties.
  • The personal information you provide to us may be shared with third party companies, agents, contractors, service providers or affiliated companies if this is necessary to provide you with necessary services or to respond to your inquiries.


We may also share your personal information with:

  • law enforcement agencies, other governmental agencies or third parties if we are required by law to do so; and
  • other entities should we plan to merge with or be acquired by that entity, or if we undergo a re-organisation with that entity.


Your Rights

At any time, you have the right:

  • to request access to or a copy of any personal data which we hold about you;
  • to rectify your personal data, if you consider that the information we are holding is inaccurate;
  • to ask us to delete your personal data, if you consider that we do not have the right to hold it;
  • to withdraw consent to our processing of your personal data;
  • to object to your personal data being processed in certain circumstances;
  • Any request from you for access to or a copy of your personal data must be in writing and we will endeavour to respond within a reasonable period and in any event within one month in compliance with data protection legislation. We will comply with our legal obligations as regards your rights as a data subject.
  • We aim to ensure that the information we hold about you is accurate at all times. To assist us in ensuring that your information is up to date, do let us know if any of your personal details change at the following email address:


How long will we keep your information?

We will only keep the information we collect about you for as long as you are a member of the twinning association. This will involve us periodically reviewing our files to check that information is accurate, up-to-date and still required.



We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.


Links to Other Sites

Our website may contain links to other sites, including via our social media buttons. While we try to link only to websites that share our high standards and respect for privacy, we are not responsible for the content, security, or privacy practices employed by other websites and a link does not constitute an endorsement of that website.

Once you link to another website from our website you are subject to the terms and conditions of that website, including, but not limited to, its internet privacy policy and practices. Please check these policies before you submit any data to these websites.

Certain features of our site will allow for social networking. You should ensure when using these features that you do not submit any personal data that you do not want to be sent, collected or used by other users, such as profile details, photos or e-mail address.



Our website uses cookies. A cookie is a small file of letters and numbers that we put on your computer if you agree. These cookies allow us to distinguish you from other users of our website, which helps us to provide you with a good experience when you browse our website and also allows us to improve our site. The cookies we use are 'analytical' cookies. They allow us to recognise and count the number of visitors and to see how visitors move around the site when they are using it. This helps us to improve the way our website works, for example by ensuring that users are finding what they are looking for easily.

You can accept cookies, or adjust your settings to disable them. Accepting cookies is usually the best way to make sure you get the best from a website. Please be aware that disabling cookies may impact the functionality of this website.

Most PCs / mobile phones automatically accept cookies, but you can change your browser settings to restrict, block or delete cookies if you want. Each browser is different, so check the 'Help' menu of your particular browser to learn how to change your cookie preferences.



Questions, comments and requests regarding this policy are welcomed and should be addressed to:

If you have any concerns about our use of your information, you also have the right (as a UK resident) to make a complaint to the Information Commissioner’s Office, which regulates and supervises the use of personal data in the UK.

March 2020


Scroll to Top